Transparency and Information Obligations for Applicants of MGA Zapf Creation GmbH
pursuant to the EU General Data Protection Regulation (EU-GDPR)
This document informs you about the processing of your personal data by MGA Zapf Creation GmbH and about your rights under data protection law.
Responsible Body / Data Protection
Address:
MGA Zapf Creation GmbH
Mönchrödener Straße 13
96472 Rödental
Contact Information:
Phone: +49 9563 725-0
Fax: +49 9563 725-116
Email: info@zapf-creation.com
Website: www.zapf-creation.com
Data Protection Contact: Datenschutz@zapf-creation.de
Categories / Source of Data
As part of the application process, we process the following personal data:
Name (first and last name)
Address
Email address
Phone number
Cover letter
Availability
CV / résumé
Certificates / diplomas
Salary expectations
LinkedIn profile (optional)
Channel through which you became aware of us
Your personal data is generally collected directly from you during the application process. In exceptional cases, personal data may also be obtained from other sources, such as recruitment agencies or the Federal Employment Agency.
Additionally, we may use personal data lawfully obtained from publicly accessible directories (e.g., professional networks).
Purposes and Legal Basis for Data Processing
The collection and processing of your personal data is carried out in compliance with the EU-GDPR, the German Federal Data Protection Act (BDSG new), and all other applicable (labor) legal provisions.
We are aware of the importance of your data. Your personal data is processed solely for the purpose of efficiently and correctly handling the application process and for contacting you within the context of the application (Art. 88 para. 1 EU-GDPR in conjunction with § 26 para. 1 BDSG).
Furthermore, permission for data processing, including special categories of personal data, may arise from other specific laws, particularly industry-specific (compliance) requirements.
A legal basis for processing may also be your consent. In this case, we will inform you about the purpose of the data processing and your right to withdraw consent under Art. 7 para. 3 EU-GDPR, Art. 88 para. 1 EU-GDPR in conjunction with § 26 para. 2 BDSG (new). If consent also covers the processing of special categories of personal data, we will explicitly inform you in the consent form (Art. 88 para. 1 EU-GDPR in conjunction with § 26 para. 3 BDSG new).
Processing of special categories of personal data within the meaning of Art. 9 para. 1 EU-GDPR occurs only if required by law and there is no reason to assume that your legitimate interest in excluding the processing outweighs this requirement (Art. 88 para. 1 EU-GDPR in conjunction with § 26 para. 3 BDSG new).
Data Retention
Once your data is no longer required for the purposes mentioned above, it will be deleted. Further storage occurs only if we are legally obliged or authorized to do so, e.g., if you have granted us permission to store your data for a specified period or for legal claims. Legal retention obligations may arise from, for example, the German Commercial Code or the Fiscal Code, resulting in retention periods of six months to ten years. Statutory limitation periods must also be observed.
Recipients / Categories of Recipients
Within our company, we ensure that only those departments and personnel who need your application data to carry out the application process have access to it. Data submitted as part of your application is transmitted via TLS encryption and stored in a database. This database is operated by Personio GmbH, which provides HR and applicant management software (https://www.personio.de/impressum/). Personio acts as our data processor under Art. 28 GDPR. The legal basis for this processing is a data processing agreement between us as the controller and Personio.
Rights of Data Subjects
Your rights as a data subject are set out in Articles 15–22 of the EU-GDPR. These include:
Right of access (Art. 15 EU-GDPR)
Right to rectification (Art. 16 EU-GDPR)
Right to erasure (Art. 17 EU-GDPR)
Right to restriction of processing (Art. 18 EU-GDPR)
Right to object to processing (Art. 21 EU-GDPR)
Right to data portability (Art. 20 EU-GDPR)
To exercise these rights, please contact Datenschutz@zapf-creation.de.
If we process your data to safeguard legitimate interests, you may object to this processing at any time for reasons arising from your particular situation; this also applies to profiling based on these provisions. We will then stop processing your personal data unless we can demonstrate compelling legitimate grounds that override your interests, rights, and freedoms, or the processing serves to assert, exercise, or defend legal claims.
Right to Complain
You have the right to lodge a complaint with a data protection supervisory authority.
Intended Transfer to Third Countries
No data transfer to third countries (outside the EU or European Economic Area) takes place.
Obligation to Provide Data
A decision on establishing an employment relationship – including the prospects of success of an application – is not possible without providing certain personal data. Furthermore, legal rights and obligations must be observed at this stage, which may require certain data to be collected.
Automated Individual Decisions
We do not use purely automated processing to make decisions.
Data Protection Information (zapf-creation.com)
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.